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Better Futures Forum Volunteers

Call out for volunteers to support the Forum

6-7 September 2022, in Canberra and online

The Better Futures Forum is a non-partisan hybrid event to facilitate constructive dialogue among businesses, communities, organisations, the newly elected federal government, and other leaders across Australia to accelerate action on climate change.

The two-day Forum will give volunteers exposure to a wide variety of climate change solutions from many different perspectives, and an opportunity to contribute to pivoting Australia's climate policy agenda and developing your skills in events management.

Ideally, on-site volunteers will be based within the ACT region.

Volunteer Position Descriptions

A variety of volunteer roles are available with descriptions linked below.

Duration

The Forum will require two full days of support on 6 & 7 September, with preparation meetings of a few hours per week in the preceding weeks throughout August 2022, with optional volunteer opportunities available thereafter.

Note: all volunteers will need to be available both days of the Forum, either in person or online.

Key Dates

  • The Forum will be held Tuesday 6 and Wednesday 7 September 2022.
  • Volunteer training will be provided during the final two weeks of August.
  • Bump in and out will take place on preceding and subsequent days.

About you

  • Excellent communication skills and customer service experience;
  • Strong organisational skills and experience in working as part of a team in a fast-paced environment;
  • Ability to identify core information in a complex issue and convey concise and clear responses;
  • Familiarity with technology and the ability to quickly learn new programs; and
  • Experience using Google Suite and familiar with various operating systems; and
  • Knowledge of climate change issues will be looked upon favourably.

Resources

Better Futures Australia (BFA) will be working alongside a professional event management company, a PR firm, and partners including the University of NSW, WWF and others, providing a network of diverse skill sets and technical equipment required to run the event.

  • It is expected that volunteers will have their own devices, such as a personal laptop and mobile phone, to complete tasks.
  • There may be provisions for reimbursement of internet, travel and task-associated costs. This will be negotiated following volunteer induction on an as-needed basis.

How to apply

Please send an email to [email protected] with a subject line indicating the volunteer role(s) you are interested in. Please provide a CV or indication of relevant experience before COB Monday 8 August 2022.

CANA aims to be as diverse as the country we are working to change. We are an equal opportunity employer and people who identify as Aboriginal and Torres Strait Islander, coming from a non-English speaking background, women or LGBTQ+ are encouraged to apply for these volunteer roles.

If you have any questions, contact Marty Middlebrook 0429 780 579 or email [email protected]

It is important to note

BFA is part of a global action supported by Climate Action Network Australia (CANA). This role is a volunteer placement. CANA does not offer employment following the placement. By signing up to volunteer with CANA, you agree to CANA’s policies and procedures.

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Volunteer Position Descriptions

Onsite Media Support

Assist the PR team at the event. This is an opportunity to gain experience in science communication and grow your networks.

Your focus will involve liaising with various stakeholders to organise and support arrangements for talent to meet with media, reviewing and editing media releases, pitches, transcripts and other media stories, tracking and preparing short summaries and descriptions of media content, and other duties as directed by the Better Futures Forum PR team. Volunteer for this role

Social Media Moderator

Run Better Futures Australia’s social media accounts throughout the event, featuring live stories, interviews and photos to make sure the Forum engages a broad online audience from start to finish. Help build hype and content throughout the Forum, working with the Better Futures Australia team and partners to implement our Social Media Strategy in the weeks leading up to, during, and for the week following the event to promote ticket sales for this year’s Forum, and for future events. Volunteer for this role

Photographer and Film Production Support

Are you an aspiring photographer looking to build your experience and your portfolio? We would value your support at the Forum to capture a selection of images of speakers and participants across the two days. We are also seeking support with the filming and editing of vox pops and a highlights reel, along with film editing around the Forum, including support with overlays, subtitling, and cuts and compilations for sharing on social media. Volunteer for this role

Copywriter and Website Management Support

In the lead-up to and during the Forum, our team needs support with the creation, compilation and publishing of new web content and the maintenance and updating of existing web content. This includes utilising Nation Builder to publish new Forum speaker profile pages, make updates to the registration and program pages, and edit and publish blog posts and relevant news articles or event announcements. This role will involve writing, editing and proofreading copy in support of the Better Futures Forum's communications objectives and ensuring adherence to Better Futures Australia's brand and messaging guidelines, and taking direction from the Better Futures Australia team. Volunteer for this role

Workshop/ Roundtable Room Hosts (in person or online)

At the forum, you will be responsible for managing one of the parallel breakout rooms. This includes checking convenors and speakers have arrived and are in the correct room, helping load their PowerPoint presentations, managing and reporting any technical difficulties, and taking direction from the volunteer coordinator. Volunteer for this role

Workshop and Roundtable Collectors and Advisers (in person and online)

Assigned to a sector-specific topic or theme that aligns with your field of expertise, you will be responsible for noting and collecting workshop and roundtable outcomes and outputs. I.e. Using a template provided, you will succinctly record and communicate group discussion outcomes and decisions as a submission summary. This includes key ideas, questions, disagreements, areas for further research, recommendations, commitments and action items. Topics include: Renewable energy exports; Renewable Energy Industrial Precincts; decarbonising industrial sectors; a just transition for emissions intensive regions; decarbonising supply chains; renewable energy storage; zero emissions transport; addressing scope 3 emissions; a national climate and health strategy; sustainable healthcare; strengthening local government climate resilience, nature-based solutions; women's climate leadership (online); and mental health and climate change (online). Volunteer for this role

Registration and Ushers

At the forum, you will be responsible for checking people in with the Humanitix App, providing name tags, and welcoming guests with a friendly smile. You will also take turns ushering attendees from location to location as required, staffing the information desk to assist attendees, and general host-related duties as required. You will be briefed on the types of questions guests may ask throughout the forum to provide an informed response and take immediate action in providing wayfinding and other support as needed and directed by the volunteer coordinator. Volunteer for this roleVolunteer for this role

Runner

Provide relief in the areas that we can't plan for. Whether running equipment for different members of the Better Futures Forum team, moving devices around rooms, supporting displays in the exhibition space, securing coffees and meals for talent and the events and media teams, or acting as a guide for a VIP. You will do a bit of everything and essentially act as a vital assistant to keep things running smoothly throughout the program. Volunteer for this role

Stage Assistants

At the forum, you will be responsible for assisting the stage manager with preparing and organising sessions across the program. Tasks will vary but may include, liaising with the registration team to locate speakers and assisting speakers with their PowerPoint formatting or operation, moving equipment and taking direction from the volunteer coordinator. Please note this role is likely to include a significant amount of moving around the venue. Volunteer for this role

Audience Q&A

During plenary sessions in the main auditorium, we will need to facilitate Q&A with a large audience which will involve roving microphones. In this role, you will aid the distribution of microphones amongst the audience. Volunteer for this role

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